One loss. Two scopes. Clear ownership of the work.

Build one comparison record

Use the latest mitigation and reconstruction estimates, their sketches and the contractor’s field records. Identify the author and date of each version. Create a shared room cross-reference where the two files use different names.

For each potential overlap, record the location, material, operation, quantity, unit, date or work status and the estimate that currently contains it. Keep the source line number so another person can verify the comparison.

• Location: room, wall, surface or another specific work area.
• Operation: what was or will be done, rather than only the item label.
• Quantity: the actual measured boundary and unit.
• Status: completed, proposed, excluded or awaiting confirmation.
• Owner: the contractor or phase responsible for the documented work.

Compare operations before totals

If mitigation records show a defined area of drywall already removed, identify that completed removal in the mitigation file. The reconstruction file may need the supported rebuilding work. Confirm whether any separate reconstruction removal is additional documented work or the same operation counted again.

Similarly, detaching an item for access and later resetting it can describe different stages. Whether a selected line item already includes part of that work must be checked in its detail. Do not infer inclusion from an abbreviated label.

Xactimate provides a Components view for examining the equipment, materials and labor associated with estimate items. That software view helps inspect the estimate; it does not establish which field work occurred.

• Xactimate component-view documentation
• Detach and reset guide

Check the handoff conditions

Ask what condition the reconstruction team actually receives. The mitigation completion record, photos and measured removal boundary should explain what remains. Any additional preparation or removal needs its own supported reason and quantity.

Compare protection, contents movement, cleaning and disposal by the actual activity and timing. Similar activities at different phases are not automatically duplicates; separate entries still need to describe distinct supported work.

• Which surfaces and materials have already been removed?
• What remains in place, and what is the documented condition?
• Which temporary protection or access measures remain usable?
• Are disposal or cleanup activities already included in a selected operation?
• Which questions require the field team’s confirmation before estimating?

Record the resolution without erasing the history

Classify each flagged item as a confirmed duplicate, distinct supported work, a quantity correction or an unresolved question. Record the reason and source evidence. The contractor should confirm the intended boundary before either estimate is finalized.

Preserve the original versions, then identify the revised estimate and its changes. Do not remove a line solely to make two totals look consistent or add a line to reach a target amount. The comparison should follow the documented work.

• Mitigation documentation gaps
• Reconstruction repair sequence

Submit linked jobs with separate service scopes

For SaguaroScope, mitigation and reconstruction use separate jobs linked to the same property, each with its own accepted service scope. Include both files when a cross-scope boundary needs review, and identify which job should receive the finished deliverable.

Mitigation writing starts from field records without an insurer-written estimate. Reconstruction writing starts from the defined repair scope; any carrier-baseline comparison needs the relevant existing estimate. F9 Documentation belongs to the roofing/reconstruction service route and is not a mitigation add-on.

Staff confirms the work, records, pricing and target. The contractor verifies field facts and approves the final technical scope. SaguaroScope does not determine insurance coverage or guarantee an approval outcome.

• Mitigation estimating
• Reconstruction estimating
• Current pricing

Questions contractors ask