Does the estimate reflect the documented repair?

Compare the work before the totals

Two estimates can have different totals because they use different quantities, materials, operations or assumptions. Start by making the scope comparable: the same property, loss, affected areas and file version. Then connect each questioned operation to the records that support it.

A useful gap list identifies what is written, what the contractor believes the work requires, where the evidence is, and what remains unconfirmed. This separates a documented omission from an assumption. Hidden conditions should be documented when exposed rather than inserted as known facts in advance.

If the contractor already has a defined scope and simply needs an estimate prepared, use the writing service. If the file needs technical support for disputed roofing or reconstruction operations, request F9 documentation with the estimate. SaguaroScope assigns the documentation level after reviewing the complete file.

• Estimate writing from a defined scope
• F9 documentation services

Four places to examine

Use these categories as review prompts. They are not a universal list of billable additions, and no operation belongs solely because it appears on a checklist.

• Assembly layers: compare the accepted repair with the materials and preparation actually involved. Identify documented layers, conditions and quantities instead of assuming a standard assembly fits every property.
• Access and detach/reset: identify what must be moved or protected to perform the accepted work and what returns afterward. Check whether the operation is already included elsewhere.
• Trade sequence: follow the work through removal, preparation, installation and reset. Explain a handoff between trades when it affects the documented repair.
• Continuity and technical support: identify the actual transition, connected assembly, product or project condition being questioned. Any code or manufacturer position needs the applicable source and project facts.

• Detach and reset in estimates
• Commonly missed reconstruction operations

Build a comparison your team can follow

Keep each discrepancy tied to one location and one proposed operation. For example, a sketch dimension may differ from an estimate quantity, or the contractor may identify a reset operation needed after an accepted repair. The record should explain the difference and any unresolved fact without treating an example as an instruction to add a charge.

Use consistent room, slope or elevation names across the estimate, sketch and photos. If mitigation and reconstruction share the loss, identify completed mitigation work separately so a removal or protection operation is not counted twice.

1. Identify the baseline file and its date or revision.
2. Point to the estimate page, line or room being questioned.
3. Describe the contractor-confirmed work or quantity.
4. Attach the measurement, photo, project record or applicable technical source.
5. Mark any fact the contractor still needs to verify.

• Detailed under-scoped estimate checklist
• Annotated scope examples

What to send SaguaroScope

Send the latest written baseline estimate, the contractor’s proposed scope, measurements or sketch, relevant photos and the discrepancy list. Include the native ESX if available; otherwise provide a readable PDF and identify that the editable file is missing. Share product details and applicable source documents when the question depends on a specific assembly or installation requirement.

Water mitigation follows a different record set. Its review focuses on the contractor estimate and documented completed work, including dates, drying records, equipment logs, moisture mapping and quantities. An insurance estimate is not expected. Use the mitigation service rather than treating roof/reconstruction F9 pricing as the water-file pricing model.

• Mitigation estimating and review
• Mitigation documentation checklist

Confirm the assignment and the handoff

SaguaroScope first checks fit and available records, identifies missing information, and confirms the service, pricing, deliverables, revision terms and delivery target before production. Roofing and reconstruction files route into estimate writing, with F9 documentation when appropriate; there is no separate paid review product for those trades. An initial inquiry is a fit check. Production proceeds under the accepted PSO or applicable standing annual terms after staff verifies the file.

For accepted roof/reconstruction F9 work, notes are included in the delivered estimate. Standard accounts pay the separate base estimate fee at handoff before final release. The later F9 percentage or minimum is billed after the client reports the final carrier settlement or approval and SaguaroScope verifies the attributable additional approved RCV under the accepted terms. The estimate fee is not credited toward F9. Approved periodic accounts follow their agreed billing schedule.

Your company verifies field facts, reviews the deliverable and controls submission. Optional, separately authorized technical coordination can involve transmitting and explaining client-approved materials at your direction. SaguaroScope does not determine coverage, represent the insured, negotiate settlements, accept or reject carrier payments or guarantee approval.

• Current fees and the F9 calculation
• How the workflow works

Questions contractors ask